Thank you so much to our volunteers who purchase the supplies we need for our events and programs!

 

The PTA uses donated monies, and we have strict transparency and daylighting requirements.  

 

To be reimbursed, please download the jpeg below of the reimbursement form to your own computer.  Print the form and fill it out. We need actual signatures and original receipts for our auditors. You can email the form to the PTA Committee Chair for approval.  (Eventually, we will need real signatures at every place on the form.) There is a folder in the Redwood office to turn in the reimbursements and receipts.

 

2024-2025 Redwood PTA Reimbursement Process
 
Here is the process we have implemented to collect the necessary paperwork/documentation required for reimbursement requests:
 
    1. All reimbursement requests must be made on the Redwood PTA Request for Payment Form (available at: https://redwoodmiddlepta.membershiptoolkit.com/reimbursements).  There is no soft copy of the form. Please print it out, fill it in, and scan/photograph the form to use as an attachment.
    2. Persons processing reimbursement requests should submit the completed form and receipts via email to the event/program owner (e.g. the president of Speech & Debate, or the PTA liaison to the Economics Club) as appropriate, or directly to the PTA Treasurer (treasurer@redwoodmiddlepta.org), if there is no event/program owner.  
    3. Event/program owners will forward the email indicating their approval, with the form and receipts attached, to the PTA Treasurer. Original form and receipts should be mailed to Redwood PTA in the Redwood Middle School front office (Redwood Middle School PTA; 13925 Fruitvale Ave.; Saratoga, CA 95070).
    4. The PTA Treasurer will then process the paperwork and cut the check. That check then needs to be taken to the PTA President for signature. From there it will need to be mailed out to the address included on the Payment Form.

Here is a PDF copy of the form: 

https://www.redwoodmiddlepta.org/assets/04108/Redwood_PTA_Request_for_Payment_Form.pdf

 

Here is a JPG copy of the form: