• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success

• Works as the primary aide to the president
• Helps lead a PTA towards specific goals consistent with PTA purposes and policies
• Performs president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

2023-24

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due date

• Record and track donations, basic banking, provide monthly financial reports

• Audits the books and financial records of a PTA to determine their accuracy twice a year
• Presents written reports on audits to the board and the association for adoption
• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

15 hrs in Aug/Sep

0.5 hr/wk rest of year

Pushpita Deb Iyer 

• The PTA membership chairperson/vice president works with the membership committee to plan the annual membership campaign. The membership chairperson/vice president is responsible for creating and implementing a membership plan, promoting membership and managing email account throughout the year at PTA sponsored events and especially at the start of the school year (schedule pickup, President’s welcome coffee, new parent panel discussion, BTSN)
• Provide membership reports at PTA board and association meetings, and collecting dues
• Verify membership information on Toolkit against district database and directory access permissions

• Works with a committee, appointed by the president, to plan and organize fundraising activities
• Focuses on raising the amount of funds needed to meet the unit’s budget
• Presents reports on proposed fundraising activities at board and association meetings for approval
• Manage and promote Corporate Matching
• Communicate and promote fundraising activities and Corporate Matching through eNews, emails, etc.

• Works with various PTA team members and comes up with a communication plan for the various programs and events
• Works with clubs etc to update their news
• Publishes weekly eNews (to school), informs the PTA web-coordinator.
• Provides weekly GNN and marquee updates to the official stakeholders
• Organizes updates to PTA Facebook page

• Works with committee and other chairmen to plan and organize programs for the school year
• Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs
• Develops annual program calendar and presents it at PTA association meeting for adoption
• Publicizes approved program calendar using newsletters, website, social networks and school handbook
• Oversees and delegates volunteer recruitment for implementing and running programs

• Captures, assembles and preserves record of activities and achievements of a PTA
• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
• Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
• Copies for minutes, procedure book and, if applicable, president’s memory book
• Displays or presents brief overview of PTA year at meeting near the end of the school year

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process
  

• Works with Saratoga Education Foundation as the representative from RMS
• Participates in SEF and PTA Exec monthly board meetings
• Provides weekly updates to SEF news section on PTA newsletter as provided by SEF VP Comms
• Helps with SEF promotions at school site and on social media parent school groups

2022-23

Chris Co

Min Schilling

2022-23

Min Schilling

• Works with Saratoga Education Foundation as the representative from RMS
• Participates in SEF and PTA Exec monthly board meetings
• Provides weekly updates to SEF news section on PTA newsletter as provided by SEF VP Comms
• Helps with SEF promotions at school site and on social media parent school groups

• Works with other committee chairs to organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events
• Maintains hospitality supplies and equipment and an updated inventory for them
• Presents hospitality budget for approval at an executive board meeting at the start of the PTA year and monitor authorized budget
• Reports on hospitality plans at board meetings for forthcoming PTA events
  

• Welcome new families to RMS and to ease their transition to a new environment.
• Plans and set up the new parents social at the beginning of the school year,
• Initiates outreach to families that start mid school-year.
  

Alicia De Fuentes

Julia Hsieh
Eva Lu

• Work with VP of Communications to provide guidance.
• Comms team to cover Facebook, WhatsApp,  Wechat, website content including Calendar of Events, Newsletter and Parent Square communication to support Programs, Committees and Clubs

Penny Li
Diana Oros

Suruchi Kalia

• Work with President for guidance
• 3+ positions, at least 1 from each grade
  
• Works with other committee chairs to plan and organize PTA sponsored family events for the school year
• Collaborates with principal, PTA president, other committee chairs and campus parent groups to coordinate, plan and implement 2 PTA sponsored community events ( Fall festival, Spring Festival)
• Develops annual events calendar and presents it at PTA association meeting for adoption
• Publicizes approved event calendar using newsletters, website, social networks and school office
• Oversees and delegates volunteer recruitment for implementing and running events

• Works with the director of the Musical program
• Presents the budget
• Helps with tracking funds and expenses and communication of upcoming milestones.
• Coordinates with Parent Leads and Volunteers to ensure smooth running of tech week and shows

Alicia De Fuentes
Mrudula Pradhan 

• Mobilizes a graduation committee and manages budget, expenses, volunteers and communications
  

• Works with the staff of Project Cornerstone, helps with the communication between PTA and Project Cornerstone regarding related school activities.
  

• Creates various material (e.g., flyers, banners, and theme decorations) to promote PTA events.
• Designs occasional artwork for PTA activities (e.g., photos booths).
• Enlists help from other volunteers as needed.